Under broad direction, oversees and
performs the full range of activities with associated with document management
work on a Project. Coordinate execution of the document management plan incorporating
contractual requirements of the assigned Project. Guides and supervises
personnel in the setup and execution of document management processes and
systems. Collaborates within the department, and the Client and customer, to
ensure work processes are aligned with project processes and contractual
requirements. Ensure document management deliverables are understood and
delivered to contract, quality and schedule requirements, as well being
responsible for measurable assets such as budgets, equipment, and staffing.
and executes the Document Management strategy and plan in support of the
scope of work and the specific project needs and goals.
for the success of the Document Management activities and deliverables in
accordance with the agreed schedules, milestone and cost, focused at
aiding project goals and objectives.
management of Document Management supply chain activities that ensure
delivery of cost-effective services to the agreed scope of work.
with Project Management & Team, Client and Sub-Contractors effectively
and resolve problems & issues relating to documentation, information
in Engineering Document distribution management.
in Supplier Document distribution management.
- Define and develop
Project Document reports and statistics.
within an integrated, multi-location, Document Management team.
regularly with Document Management employees in various global offices by
use of briefing sessions to share knowledge, best practices and lessons
the correct implementation, utilization, maintenance and use of the
Document Management processes, systems, tools e.g. IPMS, Documentum, SharePoint
limitations of the systems and adopt suggest necessary changes to
work practices and works with IM/DM manager the database administrators
to improve the service.
and update of Master Document Register.
development and update of Distribution Matrix
and update of Supplier SDRL/SDLs within Project EDMS
Document Request for Release process.
to the development and training of global document management personnel.
degree qualification or equivalent oil and gas industry experience.
experience in the process plant industry Document Management or related
industry (to include experience at supervisory level).
of EDMS systems & Electronic Document Imaging Technology
(Documentum/IPMS - advantage) and computer technology.
of SharePoint an advantage
of Information Management systems and Philosophies an advantage.
of process plant documentation.
communicator and motivator.
of procedures and work processes.
of Regulatory Authorities requirements.
be a good communicator, confident, assertive, self-motivated, a team
leader, goal orientated, innovative, and proactive & forward looking.
be able to accept responsibility and understanding accountability.
to identify & facilitate the effective resolution of problems, making
optimal use of available resources.
be able to positively influence the culture of the Information/Document
Must be able to interact at all levels of the project